Have you ever experienced FDS (Frankenstein’s Document Syndrome)?
You know, a time when you collaborated on a document with a coworker and experienced any of the following symptoms:
- Emailing back and forth repeatedly (likely with confusion regarding “RE:” and “FWD:”)
- Losing track of the latest version
- Frequent calls to clarify edits that took you 10 minutes just to find
- A “finalized” document with missing edits
- Half a tree's-worth of paper in your waste bin (give or take a ream)
- Rushing to meet the deadline
Yep - we've all been there. It's time-consuming, costly, and frustrating. This is where a cloud collaboration service can help!
Imagine accessing your files from anywhere across numerous devices, editing your documents simultaneously with your coworkers, saving all previous versions and edits, and storing your documents in a secure location.
Cloud-based file sharing and collaboration services boost productivity, save time and money, and are quickly becoming a business staple in every office.
What is cloud collaboration?
Cloud collaboration is a way of sharing and co-authoring digital files that are stored on a central "cloud" computer or hard drive. Those files and documents can then be freely accessed by other authorized computers.
Cloud technologies allow users to comment on and collaboratively edit their documents in real time, evolving the document efficiently. In the last few years, forward-thinking businesses have increasingly switched to using cloud collaboration.
Some of the most widely used cloud collaboration services are included in the Microsoft Office 365 plans (Yammer and SharePoint).
Make version control a piece of cake
Having your files stored online makes it easy to store, organize, and share them, so you can work on documents with teammates, share reports with business partners, or connect with customers. Your files are always up to date, so everyone has access to the latest version.
Additionally, many cloud collaboration services include storage of previous versions, in case you need to retrace your team’s steps.
Choose who can edit, view, and comment
In our networked world, file sharing isn’t restricted to inside the office. But inside or out, you control who can see or edit each file. Additionally, you can create, edit, and review with others to avoid back-and-forth hassles and save time in the process.
Work together on the same document simultaneously
No more emailing documents around and losing track of the latest version. Easily add, respond to, and track comments and status updates on one version of the document.